Job Opportunities

Coral Gables Museum seeks a dependable, service-oriented, and highly adaptable Facilities Operations/Maintenance Assistant to support the daily execution of private rentals, public programs, institutional events, and community activations at the Museum. This position is essential to maintaining a high standard of professionalism, safety, guest experience, and operational readiness across Museum event spaces.

The Facilities Operations/Maintenance Assistant works closely with the Directors of Events and Learning Programs to assist with event setup and breakdown, opening and closing procedures, vendor coordination, guest services, and real-time troubleshooting. Because events take place in an active museum environment, the ideal candidate must understand how to support successful events while protecting exhibitions, collections, historic spaces, and the visitor experience.

This role requires a flexible schedule and the ability to work evenings, weekends, and holidays as needed in accordance with the Museum’s event calendar.

• Assist with the setup, facilitation, and breakdown of private rentals, Museum fundraisers, public programs, exhibition-related events, member events, educational programs, and community gatherings.
• Assist with the general maintenance, cleaning, and organization of Museum spaces, including galleries, restrooms, offices, and outdoor areas.
• Set up and break down furniture, equipment, and materials for programs, exhibitions, and private events.
• Monitor building systems and report maintenance issues promptly to the Director of Administration.
• Support security and safety procedures, including emergency response protocols.
• Assist with light repairs and maintenance tasks as directed.
• Maintain inventory of facilities supplies and equipment, and inform staff when restocking is needed.
• Provide logistical and physical support during exhibition installations and deinstallations.
• Ensure compliance with Museum policies, safety standards, and ADA accessibility requirements.

Qualifications:

• High school diploma or equivalent required; some college, hospitality training, or event operations experience preferred.
• Prior experience in events, hospitality, museums, cultural institutions, venue operations, customer service, facilities support, or related fields strongly preferred.
• Strong organizational skills and attention to detail.
• Ability to work effectively both independently and collaboratively in a fast-paced environment.
• Professional demeanor and strong customer service orientation.
• Ability to remain calm, responsive, and solutions-focused during live events.
• Strong verbal communication skills and ability to follow written and verbal instructions.
• Bilingual English/Spanish is a plus.

Physical & Work Environment Requirements:

This position is active and hands-on and requires regular physical activity in a museum and event venue environment.

• Must be able to lift, carry, push, pull, and move up to 50 pounds, with or without reasonable accommodation.
• Must be able to stand and walk for extended periods.
• Must be able to bend, stoop, kneel, reach, climb short ladders or step stools as appropriate, and perform repetitive setup/breakdown tasks.
• Must be able to work in indoor and occasional outdoor event environments, including variable temperatures and weather conditions when applicable.
• Must be able to safely maneuver furniture, equipment, and supplies in public and gallery spaces.

Compensation:

Hourly rate commensurate with experience.

How to Apply:
Please send a brief cover letter and resume to elvis@coralgablesmuseum.org with the subject line “Events Facilitator Application.” Applications will be reviewed on a rolling basis until the position is filled.