Job Opportunities

Job Description:

As the Operations Manager at Coral Gables Museum, you will play a pivotal role in preserving and showcasing the unique heritage of our historic building. You will oversee the day-to-day operations related to the maintenance, safety, and visitor experience within our historic premises. This position requires a blend of strategic planning, operational expertise, and a passion for historical preservation and customer relationship.

Responsibilities:

1. Building Maintenance:

• Develop and implement maintenance schedules to ensure the preservation and upkeep of the historic building in coordination with the City of Coral Gables’s Department of Public Works (DPW).
• Coordinate with external vendors and contractors for minor repairs and other capital improvement projects.
• Conduct regular inspections to identify maintenance needs and address them promptly with DPW.

2. Safety and Compliance:

• Ensure compliance with building codes, safety regulations, and accessibility standards.
  Develop and enforce procedures for emergency preparedness and response.
• Conduct safety training for staff and volunteers and maintain safety records.

3. Visitor and Customer Experience:

• Collaborate with museum staff to enhance the visitor and customer experience through efficient building operations.
• Oversee the setup and breakdown of exhibits, rental events, and programs within the historic building and outdoor areas.
• Address visitor and customer concerns or inquiries related to building facilities.

4. Historical Preservation:

• Work closely with preservation organizations and consultants to maintain the historical integrity of the building.
• Implement strategies for the conservation of artifacts, architectural features, and other historical elements.
• Research and document the history of the building for educational purposes and public outreach.

5. Budget and Resource Management:

• Develop and manage the annual budget for building operations, including maintenance expenses and capital projects.
• Identify cost-saving opportunities and efficient resource utilization strategies.
• Maintain accurate records of expenditures and ensure fiscal accountability.

6. Qualifications:

• Bachelor’s degree in historic preservation, architecture, engineering, facilities management, or a related field (Master’s degree preferred).
• Previous experience in building management, historic preservation, or facilities operations, preferably in a cultural or heritage institution.
  Knowledge of historic preservation principles, building codes, and best practices in conservation.
• Strong organizational skills with the ability to manage multiple projects and priorities effectively.
• Excellent communication and interpersonal skills, with the ability to collaborate with diverse stakeholders.
• Proficiency in computer applications related to building management and record-keeping.

7. Benefits:

• Competitive salary commensurate with experience.
• Paid vacation, sick and personal days.
• Opportunities for professional development and training.
• A dynamic and supportive work environment within a vibrant cultural institution.
  Parking.

If you are passionate about historical preservation and possess the skills to manage the operations of a historic building, we encourage you to apply for the Historic Building Operations Manager position at Coral Gables Museum. Join us in our mission to celebrate and safeguard the heritage of our community.

Job Description:

As the Development Coordinator at Coral Gables Museum, you will play a key role in supporting the fundraising initiatives essential for the museum’s sustainability and growth. You will work closely with the Executive Director and other team members to cultivate relationships with donors, plan fundraising events, and manage administrative tasks related to fundraising campaigns. This position offers an exciting opportunity to contribute to the long-term success and impact of a dynamic cultural institution.

Responsibilities:

Donor Relations:

• Assist in the cultivation, stewardship, and retention of individual donors, corporate sponsors, and foundation supporters.
• Communicate with donors to express gratitude, provide updates on museum activities, and solicit contributions.
  Maintain accurate donor records and ensure timely acknowledgment of gifts.

Fundraising Events:

• Collaborate with the Executive Director to plan and execute fundraising events, including donor receptions, galas, and donor appreciation events.
  Coordinate logistics such as venue selection, catering, invitations, and program development.
• Recruit and coordinate volunteers to support event execution.

Grant Management:

• Research potential grant opportunities from government agencies, foundations, and other funding sources.
• Assist in the preparation of grant proposals, including gathering supporting documents, writing narratives, and compiling budgets.
• Track grant submissions, deadlines, and reporting requirements.

Administrative Support:

• Provide administrative support to the Development Director, including scheduling meetings, preparing agendas, and managing correspondence.
• Assist in the preparation of development materials, including annual reports, fundraising appeals, and donor newsletters.
• Maintain accurate donor databases and fundraising records.

Community Engagement:

• Represent the museum at community events, networking functions, and donor meetings to enhance visibility and cultivate relationships.
• Collaborate with marketing and communications staff to promote fundraising initiatives through various channels, including social media, email newsletters, and press releases.

Qualifications:

• Bachelor’s degree in nonprofit management, fundraising, communications, or a related field.
• Previous experience in nonprofit development, fundraising, or donor relations preferred.
• Strong interpersonal skills with the ability to build and maintain relationships with donors, volunteers, and colleagues.
• Excellent written and verbal communication skills, with attention to detail and accuracy.
• Proficiency in Microsoft Office suite and donor management software (experience with donor databases such as eTapestry is a plus).
• Ability to work independently as well as collaboratively in a fast-paced environment.

Benefits:

• Competitive salary commensurate with experience.
• Paid vacation, sick leave, personal days.
• Opportunities for professional development and training.
• A supportive and collaborative work environment within a dynamic cultural institution.
• Parking.

If you are passionate about fundraising, community engagement, and supporting the arts, we encourage you to apply for the Development Coordinator position at Coral Gables Museum. Join us in our mission to celebrate and preserve the cultural heritage of our community.